If your package includes a Rental Car:              
Taxes and Fees:   

The total cost of the rental does not include taxes and fees which are based on         current government and airport charges. Due to the fact that these taxes and             fees  are    different for each airport, our rental car suppliers ask our “Guests” to pay the taxes and fees upon the pickup of the vehicle. These taxes are estimated to be between  $15 and $20 per day depending on the pickup location and type of vehicle.  

Mileage:

The  Package does include unlimited mileage. The vehicle cannot be driven outside the State of Florida.  


Fuel:

The package does not include fuel. It is the responsibility of each individual renter to return the  vehi   cle with a full tank of gas or be subject to additional charges. The renter of the vehicle, at the time in which the vehicle is picked up, may opt to purchase a fuel option directly from the rental car company.  


Returning the Vehicle:

The vehicle must be returned to the location in which the vehicle was picked up unless otherwise noted on the original reservation.  Additionally, the vehicle must be returned by the date and time on the reservation. Late charges will apply if the vehicle is not returned as per the reservation. If you are unable to return the vehicle on time, please contact The Guest Planners at your earliest convenience. The vehicle must also be returned in the same physical condition as it was picked up. The driver of the vehicle will be held liable for any damage.

The Guest Planners is NOT responsible for any issues whatsoever related to the vehicle condition. The Guest will resolve all vehicle matters directly with the rental company.  

Credit Cards:
 
The car rental company assigned to our Guest requires a valid credit card and drivers license which are to be provided for each driver when the vehicle is picked up.  

Insurance:

It is the responsibility of each vehicle renter to determine if he or she has adequate insurance. The Guest Planners and the rental car company DO NOT provide complementary insurance. Insurance IS NOT included in the package. If the renter chooses, he or she may purchase additional insurance at the rental counter when the vehicle is picked up.  

Parking:

Parking fees are not included in the package. You may be subject to parking fees at the hotel, the Super Bowl stadium, and any activity in which you participate.  

Driver’s Age:

The Guest Planners may only rent vehicles to individuals 25 years of age and older. By providing your deposit or payment of any kind, you confirm that each driver is at least 25 years of age.      

Extras:

The renter, at their discretion, when the vehicle is picked up, may purchase “extras” directly from the rental car company. These “extras” may include a GPS navigation system, fuel options, or additional insurance options.

                                             For All Packages:

Suppliers:

The Guest Planners maintains an ongoing business relationship with high quality nationally and locally recognized suppliers. If your package includes a vehicle rental, we guarantee you will receive that type of vehicle class that you reserved or better from one of our suppliers. The Guest Planners also reserves the right to modify your reservation to a property we consider to be of the same or better quality. While we will try and accommodate your specific type of room request, your hotel reservation is not for a specific type of room. Your reservation is guaranteed with one of our suppliers upon our receipt and processing of your deposit or payment. For packages including transportation services, the transportation services will be provided by a reputable third party company. For all packages including an Excursion to the Everglades, the actual excursion will also be provided by a reputable third party company. The Guest Planners will not be liable in any way whatsoever for any issues between you and the transportation company, the rental car company, the hotel accommodations, the excursion supplier or any third party associated with this package. By signing making a deposit or payment of any amount, you also agree to the standard contract terms and conditions set forth by the third party company including but not limited to damaging the vehicles, conduct of passengers, the prohibition of firearms, explosives, fireworks, alcoholic beverages, decorations, smoking, glass containers, shoes with spikes, fuel containers, or generators.  

ADA Accessible:

Any person or group which requires an ADA accessible bus, hotel room, or vehicle, must inform The Guest Planners at the time of reservation.  

Deposit and Refunds:

As a result of the limited number of discounted vehicles and hotel room packages available, in addition to the high demand for this event, all packages must be paid in full at the time of reservation. Reservations cancelled will be subject to a 100% cancellation fee. There are no refunds for any cancelled reservations. If you choose not to participate in an activity, no refund will be provided. If an activity does not operate because of rain or a reason beyond the control of The Guest Planners, no refund will be provided. If you would like to purchase travel insurance, The Guest Planners will be happy to provide you with options.  

The Guest Planners is offering “Guests” a “No Risk, No Obligation” option. This option does not guarantee a reservation with The Guest Planners. At the time of initial reservation, Guests may specify the team of their choice which they hope will attend the Super Bowl in 2010. If the team does not participate in the 2010 Super Bowl, the “Guests” reservation will automatically be cancelled. If the team does participate in the Super Bowl, The Guest Planners will contact Guests in the order in which they signed up for the “No Risk, No Obligation” option. However, because any “Guest” who “Guarantees” their reservation upon making the initial reservation and thus is utilizing The Guest Planners package regardless of teams participating in the Super Bowl receives priority over “No Risk, No Obligation” reservations, then it is not possible to guarantee any “No Risk, No Obligation” package until The Guest Planners contacts the “Guest” on Sunday, January 24, 2010 or Monday January 25, 2010 and receives full payment no later than 5:00 PM on Monday January 25, 2010. Further information about the “No Risk, No Obligation” option can be found on the “No Risk, No Obligation” page. The “No Risk, No Obligation” option is only available to “Guests” who make their initial reservation request prior to 11:59 PM on January 23, 2010.  

Limiting Terms and Conditions:
 
In the event of cancellation, postponement, or if the Super Bowl is extended for any reason including those beyond the control of the NFL or any other party such as inclement weather, The Guest Planners will not be liable for any increase in cost. All additional charges will be the liability of the “Guest”. The Guest Planners reserves the right to cancel any reservation and will remit a full refund to the cancelled party. The maximum penalty a party can claim against The Guest Planners is that equal to the total amount in which the specific party has paid to The Guest Planners.  The Client understands that any aspect of this package including the excursion is voluntary for each participant and no participant is required to participate in this package or excursion. Furthermore, The Client understands that his/her participation in the package or excursion carries with it the risk of personal injury, property damage or death, to the individual, whether from accident or intentional misconduct of a third person. By signing this agreement or making a reservation or providing payment of any amount on behalf of all participants, The Client and its participants hereby accepts and expressly assumes all risk of such injury or death. The Client and each individual participant releases and discharges The Guest Planners, its officers, employees, and any other individual associated with The Guest Planners, from all liability arising out of, or in connection with The Client’s or individual’s participation in the above described package and excursion, including travel, even liability arising from The Guest Planners’ negligence. For the purposes of this agreement, liability means all claims, demands, losses, causes of action, suits, or judgments of any and every kind that The Client, the individual participant or his or her heirs, executors, administrators, or assignees many have against The Guest Planners, or that any other person or entity may have against The Guest Planners, because of any death, personal injury or illness, or because of any loss of or damage to property, that occurs during the above described excursion and that results from any cause including the negligence of The Guest Planners. The maximum penalty a party can claim against The Guest Planners is that equal to the total amount in which the specific party has paid to The Guest Planners.  

Disclaimer:

The Guest Planners is acting as intermediary and agent for suppliers in selling services, or in accepting reservations or booking for services which are not directly supplied by this company such as accommodations, rental cars, meals, tours, ground transportation, event tickets, air travel, and cruises. This company, therefore, shall not be responsible for breach of contract or any intentional or careless actions or omissions on the part of such suppliers, which result in any loss, damage, delay or injury to you or your travel companions or group members. We shall not be responsible for any injuries, damages or losses caused to any traveler in connection with terrorist activities, war, insurrection, social or labor unrest, mechanical or construction difficulties, diseases, local laws, climactic conditions, abnormal conditions or developments or any other action, omissions or conditions outside the coverage against them. Your retention of the reservation, tickets, vouchers, or booking after issuance shall constitute consent to the above and an agreement on your part to convey the contents here to your travel companions or group members.  

The Client, by engaging the company and making deposit and / or full payment for the package arrangement specified, acknowledges the position of the company as stipulated by the foregoing and agrees to hold the company blameless in making the arrangements on his or her behalf, provided same shall be made through generally acceptable suppliers at the time of the engagement, and further agrees that restitution of damages, if any are claimed, shall be sought directly from the suppliers. The client also agrees to the terms and conditions of the tour and services as set forth by the suppliers. Rates are subject to change without notice. Rental vehicles, hotel rooms, airline tickets, and tours and event tickets are subject to availability. Payment of deposit or full payment shall constitute consent of all provisions stated herein.