Create Group Make a Reservation

DELIVERING “PEACE OF MIND” ONE GROUP AT A TIME

WEDDINGS

The Guest Planners, through our relationships, experience, and purchasing power, negotiates hotel and resort room block rates, concessions, and contracts for your wedding room block. A dedicated expert will be assigned to your wedding group and is with you every step of the way, from listening to your vision and details of your wedding, to negotiating the agreement, to managing the room block. We are also available for your Guests, handling requests prior to their travels and 24/7 during your wedding weekend. This offers you PEACE OF MIND that you are receiving the best deal and that your Guests will have an experienced contact should they have a question. Best of all, we do this free of charge to you, our loyal client. In select cities, we also provide additional services such as group excursions, transportation, rental cars and concierge services.Our philosophy is that your Guests should have a great time not just at your wedding, but throughout their travels. After all, at The Guest Planners, our slogan is “BECAUSE YOUR GUESTS DESERVE THE BEST.”

DESTINATION WEDDINGS

The Guest Planners has relationships with over 500 spectacular hotels and resorts throughout the Caribbean, Mexico, Central America, the Bahamas, and the US. We also have relationships with 15 distinct cruise lines. Our Destination Wedding services are customized to your needs. For some wedding couples, we negotiate the best hotel room rates, concessions, and agreement for the couple and their Guests. For other wedding couples, in addition to having The Guest Planners negotiate and manage the room block, they work with our expert Event Planners to actually plan, manage, and implement their entire Destination Wedding. At The Guest Planners, we believe that a Destination Wedding enables the wedding couple to bond and celebrate with their friends and family for an extended period of time. For this reason, for the wedding couples who work with our Event Planners, we plan, manage, and implement several group activities in addition to the actual wedding ceremony and reception such as a cocktail party, rehearsal dinner, beach Olympics, excursions, and a farewell brunch. We also offer all groups, PEACE OF MIND. We realize that your Guests want to have a spectacular vacation. For this reason, Guests can contact The Guest Planners prior to their travels if they have specific requests and they can reach us 24/7 during their travels, including at the private hospitality desk if we attend your wedding. After all, at The Guest Planners, our slogan is “BECAUSE YOUR GUESTS DESERVE THE BEST.”

FAMILY REUNION / MULTI-GENERATIONAL TRAVEL

Are you planning a family reunion that needs to appeal to all ages? Are you looking for an all-inclusive family friendly resort or a cruise ship that would appeal to all ages? The Guest Planners can assist you with your family reunion. We have knowledge of hotels throughout the Caribbean, Mexico, and even the US which would appeal to the children, parents, and grandparents so that everyone has a great time. We also work with 15 distinct cruise lines including Royal Caribbean, Norwegian, Celebrity, and Princess. We of course include our expert team member who will help you along the way and our PEACE OF MIND 24/7 support should you need to reach us while traveling. After all, we want this to be a family vacation forever remembered. At The Guest Planners, our slogan is “BECAUSE YOUR GUESTS DESERVE THE BEST.”

 

family-reunion
sports

SPORTS TEAMS

Are you hosting a tournament and looking for diverse hotels to host multiple teams, coaches, and officials? Are you looking for a hotel during your team’s road trip? The Guest Planners can assist you and your team or event. We suggest hotels based on your criteria and even go the extra mile by informing you and attendees of your event of nearby restaurants and activities. We of course include our expert team member who will help you along the way and our PEACE OF MIND 24/7 support should you or your event attendees need to reach us while traveling. And for events with a minimum of 1000 room nights and 200 room nights per night, The Guest Planners Team will be onsite. After all, we want your team and event attendees to have a great time “on and off the field,” because at The Guest Planners, our slogan is “BECAUSE YOUR GUESTS DESERVE THE BEST.

CONVENTIONS

The Guest Planners experienced team provides full service Guest services for attendees of Conventions and Tradeshows including accommodations, rental cars, transportation, excursions, and serving as a private and personal concierge for the group. Through our personal relationship with 25 hotel brands (comprising of approximately 40,000 properties), 35 resort brands (comprising of approximately 500 properties), and 15 cruise lines (comprising of 162 ships) we are able to work with you on land or at sea, wherever your travels take you and your group. An expert Team Member of The Guest Planners will be with you every step of the way, negotiating the best rates, concessions, and contract for the hotel, resort, or cruise line. We will also manage the room block and “pickup” reports. Realizing that attendees are at a convention for only a portion of their travels, we want your attendees to have a great time even outside of the convention halls. That is why we will also provide basic concierge services and suggest nearby restaurants and activities to further help their experience. Your attendees will have PEACE OF MIND knowing that they can contact The Guest Planners prior to their travels for specific requests as well as 24/7 during their travels. For conventions and meetings with a minimum of 1000 room nights and a minimum of 200 room nights per night, The Guest Planners Team will be onsite to manage the Guest experience and host a hospitality desk. At The Guest Planners, our slogan is “BECAUSE YOUR GUESTS DESERVE THE BEST.”

CORPORATE GROUPS, RETREATS, MEETINGS, AND INCENTIVE TRAVEL

Are you seeking a destination that can accommodate team bonding activities as well as have space for meetings? Do you desire a destination that will offer your employees a spectacular experience forever remembered? You will be matched with an expert Team Member of The Guest Planners who will listen to your vision and be with you every step of the way, even at your event if you desire. Your direct contact at The Guest Planners will negotiate the complete room block at the hotel, resort or cruise including rate, concessions, and terms of the agreement. We will also assist you with establishing meeting space and catering if needed. Furthermore, realizing that your colleagues and Guests may want to explore the local area, we will be happy to organize an excursion and suggest restaurants and activities. You and your attendees will have PEACE OF MIND knowing that they can contact The Guest Planners prior to their travels for specific requests as well as 24/7 during their travels. For events and groups with a minimum of 1000 room nights and a minimum of 200 room nights per night, The Guest Planners Team will be onsite to manage the Guest experience and host a hospitality desk. Our goal is that your Guests will have a great experience throughout their travels. After all, at The Guest Planners, our slogan is “BECAUSE YOUR GUESTS DESERVE THE BEST.”

TOUR GROUPS

The Guest Planners Tour Department works with large families and organizations to plan itineraries throughout the United States including Alaska and Hawaii as well as Canada and Europe. Would your group like to explore Italy including Venice, Florence, Rome, and Sorrento or would your group like to explore Denali National Park and Alaska prior to your cruise? Regardless as to your vision, your group will be assigned an experienced Team Member of The Guest Planners who assist you in customizing a tour based on your vision including hotel accommodations, activities, restaurants, and transportation. The experienced Team Member of The Guest Planners can even travel with the group and serve as the tour director to ensure Guest satisfaction. You and your Guests will have PEACE OF MIND knowing that they can contact The Guest Planners prior to their travels for specific requests as well as 24/7 during their travels. After all, at The Guest Planners, our slogan is “BECAUSE YOUR GUESTS DESERVE THE BEST.”

sports